Operational framework
The operational framework is schematically presented in Table 1, where responsibilities of the various ECPGR bodies are defined against the elements of the AQUAS. The framework outlined in Table 1 proposes how to establish, manage, administer, encourage and monitor the implementation of the agreed policies, processes and procedures. The “implementation steps of AQUAS” (see below) describe how this operational framework should enter into effect according to a suggested time frame.
Table 1. Responsibilities of the ECPGR bodies involved in the implementation of AQUAS
From: Quality System for AEGIS - approved by the ECPGR Steering Committee, version 15 (09.09.09) (104,3 KB)
| Secretariat | Working Groups* | AEGIS Advisory Committee (AC) | ECPGR Steering Committee (SC) | Associate member | |
|---|---|---|---|---|---|
Generic operational standards | Draft standards | Comment on draft | Comment on draft | Approves the generic standards | Adopt the standards |
Operation genebank manual | Provide template, in collaboration with genebanks | Comment on the template, provided by the secretariat | Approves the template | - | Fill in and pulish the manual |
Agreed minimum standards (by crops or crop groups) | Comment on standards; Publish on-line and archive | 1) Draft and agree on the list of standards | Comment the standards, especially from a "between crops" perspective | Approves the standards | Adopt the standards |
System of record keeping | Give advice on the system | Give advice on the system | Give advice on the minimum requirements of the record keeping system | - | Implement the system |
Reporting | Receives reports, archives and distributes, as appropriate | Organize reporting system; send reports to Secretariat for SC approval | Give advice on the system; Comment on reports and inform SC as appropriate | Approve reports | Adopt reporting system and provide reports to WG |
Monitoring | 1) Receives reports, archives and distributes, as appropriate | Organize and implement the monitoring system; report to AC through Secretariat | Give advice on issues, makes proposals for capacity building and send recommendations to SC | Takes decisions on issues and considers capacity building recommendations | Adopt monitoring system |
*In the case that for a given crop no ECPGR WG exists (like for maize, rice or rye) the Network Coordinating Group (NCG) concerned should assume the responsibilities as listed for the WG, identify and prioritize such crops that would require minimum standards and advise on the best way forward to draft these standards. The Secretariat should play a supporting and coordinating role in this
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